Ecosystems Stem from Shure

2025-11-10 00:00:00

The fact that the space is limited does not diminish the importance of planning the room layout, as any hastily arranged equipment can lead to poor call quality and inefficient use of space.

Screen and Camera

Even if the room is small, you shouldn't settle for a much smaller screen, since the goal is not to strain your eyes or have to get close to the screen to see anything. Screens of 50 inches or more are suitable for use as a monitor for sharing PowerPoint files and documents, and as a display screen during video conferences.

Depending on the screen's height, the camera should be mounted above or below it and offer a field of view that includes all participants when the room is full. If the cameras have automatic or manual zoom functions, facial recognition software, and brightness/color correction software, the video conferences will be much more effective.

Audio Solution

Due to the relatively small size of these rooms, companies often assume that a simple microphone and speaker connected individually to the user's computer will suffice. But this is often not enough.

These devices are not usually optimized for the room, meaning that calls are often disrupted by audio distortions such as reverberation and echo. Furthermore, lacking a DSP (digital signal processor), the microphone and speaker don't work together, so the microphone picks up the sound from the speaker and repeats it.

Small meeting rooms need a comprehensive solution, just like any other conference room, to achieve that much-desired seamless meeting experience. The best way to create this seamless experience is to use an audio ecosystem. Audio ecosystems use a combination of hardware and software to create higher-quality audio.

The Stem ecosystem, for example, uses up to 10 networked audio devices with a powerful software platform to create a comprehensive and fully customized audio solution.

The Stem ecosystem offers users four specially designed audio endpoints that can be combined to create a tailored solution for any room. For a simple and practical audio solution, Stem's Table and Wall speakers can be used as standalone devices to provide excellent coverage for small meeting rooms. For more comprehensive coverage, each Stem device can also be used as part of a larger ecosystem that includes Stem Speaker and Stem Ceiling. These two devices work together seamlessly to provide room coverage, with Ceiling picking up audio from above and Speaker delivering crisp, clear audio for everyone in the room.

Each ecosystem is installed in three easy steps: first, place or mount the devices; then, make the connections; and finally, assign the devices to the room. Because this process can be completed in minutes, you can equip multiple rooms in an afternoon, making it the perfect solution for organizations looking to equip many small meeting rooms at once.

Furniture Layout

Small meeting rooms provide a level of privacy and seclusion that employees appreciate and demand today, now that they've become accustomed to hybrid and home-based work environments. Instead of holding loud conversations in an open and relatively quiet office, many employees prefer to hold their meetings in a small, open meeting room to enjoy some peace and quiet without worrying about disturbing their colleagues.

To design a room with this in mind, the furniture should be arranged so that conference equipment can be used by one to four people. The size and shape of the table should allow a user to sit at the head of the table where they can make one-on-one calls while still having a clear line of sight during small group meetings.

Small meeting rooms are the perfect complement to any business to increase productivity and communication both inside and outside the organization. If properly configured, they can add considerable value at minimal cost. If you want to start designing an audio solution for your small meeting rooms, use our RoomDesign tool to decide what combination of devices you need before purchasing any components.